Position Title Props Warehouse Assistant

Status Full-time (Occasional weekend on-call duties)

Department Props

Pay Level TBD

Position Summary:

As Prop Warehouse Assistant you will help maintain the flow of orders through the warehouse and support the team with on-site installation of event props. A reliable team player with a positive attitude.

Essential Job Functions:

• Preparation of props for upcoming orders; pulling, lifting, repairing as necessary, cleaning and packaging for safe travel.

• Receive props returning to the warehouse. Check for shortages or damages, report as necessary and restock.

• Keep detailed record of past orders and damaged props.

• Loading and off loading props and furniture.

• Aid in on-site event setup; Use provided tools (toolbox, floor plans, drawings, order sheets) to ensure an ideal execution.

• Strike events.

• Maintain cleanliness and organization of prop warehouse.

• Assist customers.

Behaviors/Skills:

• Effective Communicator

• Accuracy, organization and attention to detail.

• Positive attitude and team player.

• Problem solving capabilities.

• Flexibility in a fast paced work environment/ability to work under pressure.

• Professional appearance and manner.

• Ability to move with purpose and urgency.

• Customer- centric.

Minimum Position Qualifications:

• Valid driver’s license.

• Must be able to lift approximately 50 lbs.

• Must have full range of motion and dexterity.

• Flexibility to work weekends.

• Must be able to provide, understand and complete instructions furnished in written, oral or scheduled form.

• Ability to pass a drug test.

Peter Corvallis Productions is an Equal Opportunity Employer.

Position Title Front Office Coordinator

Status Non-Exempt, Benefits Eligible

Department Sales Office

Pay Level Based on experience

Position Summary:

This position involves assisting sales staff and offering customer assistance both over the phone, in-person and through email. This person will be responsible for managing the staff calendar, handling mail, office supply inventory, while developing and maintaining functional office procedures. The Office Coordinator needs to be a skilled communicator,  and someone who thrives in our exciting and fast paced work environment.

Essential Job Functions:

-Greet and assist all clients and employees; phone, email, or in person

-Ensure office & showroom areas are kept tidy and presentable

-Assist sales staff by corresponding with clients, running office related errands

-Open and distribute mail

-Order supplies (office, projects and inventory)

-Stock supplies (business cards, paper, supply closet, bathrooms)

-Maintain filing systems (contracts, event folders, catalogs, receipts)

-Create, update, and file Purchase Orders

-Manage office calendar & schedule meetings

-Print & distribute reports (and other paperwork) for departments

-Create hotel/motel reservations for out of town jobs

-Attend weekly office meetings

-Attend industry events & meetings

Behaviors/Skills:

-Positive & coachable attitude

-High attention to detail

-Excellent customer service & communication skills

-Maintain a cooperative relationship with coworkers

-Maintain a professional personal appearance

-Ability to work under pressure & multi-task efficiently

Minimum Position Qualifications:

-High school diploma, GED, or equivalent

-Excellent attention to detail

-Ability to re-prioritize tasks as needed

-Ability to use math to solve problems

-Must be able to read & write in English

-Computer literate, preferably with both PC & Mac

-Knowledge of Microsoft Office and/or Google Docs

-Must pass company drug screen

Desired Previous Job Experience:

-Minimum 2 years in the event and/or sales industry

Peter Corvallis Productions is an Equal Opportunity Employer.

Position Title Dish Room Personnel

Status Non-Exempt, Benefits Eligible

Department Warehouse – Dish/Linen 

Pay Level Based on experience

Position Summary:

Dish Room Personnel are responsible for ensuring that all orders sent out are accurate and uphold the quality control standards of the company. There is a high degree of lifting, bending, and transporting objects of various weights and dimensions. Work will be indoors with general warehouse conditions.

Essential Job Functions:

-Prepare rental equipment to go out and place on a cart in the designated “Outgoing” area

-Responsible for checking in, inspecting, and sorting items upon return

-Log broken, damaged, and missing items accurately. Take photos of damages

-Responsible for cleaning (by hand or dishwasher, depending on item) items when they come back in. Follow specifications from the manufacturer and company policy

-Count, wrap, and put away clean inventory items

-Learn filing systems for paperwork and manuals

-Review services manuals as needed

-Assist with implementing preventative maintenance & organization schedules

-Observant of supply levels; let Equipment Preparation Supervisor know when items are low

-Participate in day-to-day operations and special projects.  

-Report safety violations to Director of Operations

-Keep bathroom, desks, and other department areas tidy

-Communicate department improvement recommendations to management.

-Fill in for other positions, when necessary, for smooth operation of the business.

-Adhere to company policies, procedures, rules and regulations in written or verbal form.

-Comply with government safety requirements and other regulations and security in store.

Behaviors/Skills:

-Customer Centric

-Effective Communicator

-Problem Solving Capabilities

-Flexibility in a fast paced environment

Minimum Position Qualifications:

-High school diploma or General Education Degree (GED), or combination of relevant education and experience.

-Be able to lift approximately 70 lbs.

-Be able to use math to solve problems.

-Computer knowledge is preferred.

-Ability to pass a drug test.

-Ability to move with purpose and urgency

-Ability to work weekends on a regular basis, work any shift and work overtime as needed

-Accuracy/attention to detail

-Ability to organize/prioritize tasks/projects

-Must be able to speak English clearly and write legibly. The ability to speak other languages is a plus.

-Must have a full range of motion and dexterity.

-Must be able to provide, understand and complete instructions furnished in written, oral or scheduled form.

-Must be able to maintain a high degree of patience and offer constructive criticism when necessary.

Peter Corvallis Productions is an Equal Opportunity Employer.

Position Title Audio Visual Rentals and Services Project Manager

Status Non-Exempt, Benefits Eligible

Department Audio Visual Rentals and Services

Pay Level Based on experience

Position Summary:

This position is primarily focused on managing Audio-Visual event production on location as well as doing technical work in the office as directed. A high level of Audio Visual technical knowledge and the ability to troubleshoot and learn new things is necessary. Organization and follow through is key as you would both delegate work and oversee event setups. This work can be mentally and physically challenging as well as require long hours at certain times of the year.

Essential Job Functions:

– Fills orders and writes pull sheets accurately.

– Set up, tear down, transport and maintain audio visual equipment safely and efficiently.

– Able to assist the director in helping clients and with sales inquiries when directed.

– Reports damaged, broken, or missing equipment immediately to A/V Director immediately.

– Able to check in and out and perform quality control on all A/V equipment.

– Able to create, follow and adapt event production plans to assure that all equipment is set correctly, taken down correctly and shows are run according to plan.

– Have excellent customer service and communication skills at all times, especially during long shifts and under stress.

– Communicate low quantities of all consumables or perishable tools needed both in the warehouse and on job sites to the office manager.

– Maintains a high level of cleanliness at all times in vehicles, the dock, office, warehouse and event sites.

– Manages A/V staff, contractors and freelance laborers at all event sites.

– Must be able to install all required A/V jobs including those needing the use of a ladder, forklift or scissor lift.

– Keeps up to date on industry trends and new technologies and trains staff on new knowledge to ensure the department stays competitive in the market.

– Must be able to effectively run events and crew with minimal help from the A/V director.

Behaviors/Skills:

– Maintains a neat, orderly, and professional appearance in personal grooming and immediate environment.

– High level of customer service skills, anticipates the needs of all clients.

– High level of organizational skills to balance multiple competing priorities.

– Positive attitude and active pursuit of high standards.

– Able to work with a diverse range of communication styles to effectively complete job duties and manage conflicts that arise.

– Must have full range of motion and dexterity.

– Very fast learner of new technology. Willing to adapt and learn new technologies.

– Able to fluently utilize all Microsoft office applications, PCP rental software, Google docs and email.

– Must be able to take responsibility for your own actions and mistakes.

– Must be able to fill in for director as department head in their absence.

Minimum Position Qualifications:

– High school diploma or equivalent GED required.

– At least two years experience of audio visual event support.

– Must be physically fit and able to lift 80 lbs and be on your feet for up to 10 hours at a time.

– Must have a reliable means of personal transportation, drivers license, and clean driving record.

– Fluent English speaker.

– Must have a flexible schedule including nights, mornings, weekends, weekdays and some holidays.

– Must be able to climb a ladder, drive a forklift and operate a scissor lift.

Desired Previous Job Experience: AV Sales, Technology Business Management, AV Lead Technician, Rigging Technicians, Low-Voltage Electrical Certification, other related industry experience.

Peter Corvallis Productions is an Equal Opportunity Employer.