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Position Title: Logistics Coordinator – Dispatcher
Position Reports To: Director of Operations/Owners
Status: Non-Exempt
Department: Warehouse
Pay Level: Supervisor Level
Position Summary:
Responsible for managing the execution, direction, and coordination of all transportation matters within
the organisation. This includes, organizing schedules & routes, ensuring that vehicles are safe and meet
legal requirements, managing budgets, and making sure that drivers and other warehouse personnel are
aware of their duties. This position requires leadership abilities, advanced communication and customer
service skills and the ability to solve problems quickly and efficiently.
Essential Job Functions:
❏ Produce schedules for warehouse personnel in accordance to business levels.
❏ Maintain a high level of communication and provide clear directives to drivers, crew and other
warehouse personnel.
❏ Continuously gather and review information from sales and operation offices regarding rental
order details on a daily basis.
❏ Coordinate all driver paperwork and ensure proper execution of related policies and procedures
such as required client signatures and rental item accuracy.
❏ Direct inbound or outbound logistics operations, such as transportation or warehouse activities,
safety performance, or logistics quality management.
❏ Quickly process and communicate new information regarding logistical changes to all necessary
team members.
❏ Resolve problems concerning transportation, logistics systems, and customer issues.
❏ Schedule daily delegation of workload to warehouse personnel.
❏ Supervise duties and activities of the warehouse and delivery personnel and observe day-to-day
operations and special projects.
❏ Ensure rental items are delivered to sites in a timely manner as per client’s criteria.
❏ Oversee & monitor rental inventory.
❏ Supervise & coach warehouse personnel on best practices and company policies.
❏ Forecast needed equipment, tools, labor, and transportation outside of the company’s standard
capacity.
❏ Implementing production, productivity, quality, and customer-service standards.
❏ Perform other duties as requested by management.
Behaviors/Skills:
❏ Ability to lead and manage staff.
❏ Excellent analytical, problem solving and organisational skills.
❏ Ability to work independently and handle multiple projects.
❏ Able to manage time effectively.
❏ Excellent verbal and written communication skills.
❏ Ability to effectively communicate with all levels of the company.
❏ Basic computer skills (databases, Google Docs. etc).
❏ Working knowledge of budgets, forecasting and metrics.
❏ Familiarity with business and financial principles and practices.
❏ Budget development and oversight experience.
❏ Adequate knowledge of organisational effectiveness and operations management.
Minimum Position Qualifications:
❏ A high school diploma or equivalent GED is preferred but not required.
❏ Previous experience in dispatch and or warehouse logistics.
❏ Able to lift 70lbs.
❏ Professional appearance.
❏ Valid driver’s license.
❏ Basic computer knowledge, skills and type at least 50 wpm.
❏ Able to speak English clearly and write legibly. The ability to speak another language is a plus.
❏ Able to pass company drug screen.
❏ Able to maintain a cooperative working relationship with co-workers and offer constructive
criticism when necessary.
❏ Ability to work a flexible schedule
Desired Previous Job Experience:
❏ 2 years of warehouse management, operations or logistics experience.
❏ 1 year of dispatch experience
❏ Previous experience in the rental/event industry.
Peter Corvallis Productions is an Equal Opportunity Employer.
Position Title: Event Rental Associate
Position Reports To: Sales Manager
Status: Non-exempt, benefits-eligible
Full-time (Saturday & on-call duties)
Department: Sales
Position Summary:
The Event Rental Associate will be responsible for managing certain house accounts as well as assisting the Event Director & Sales Manager with accounts. Some days will be spent in the office and some will be spent offsite, attending site visits or overseeing event set-up/teardown. This person needs to be a skilled communicator, and someone who thrives in our exciting and fast paced work environment.
Most importantly, we are seeking friendly, flexible individual who loves taking initiative. If this sounds like you, we want you on our team!
Essential Job Functions:
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Desired Previous Job Experience:
Benefits:
Peter Corvallis Productions is an Equal Opportunity Employer.
If you are seeking a fun and rewarding position driving and setting up event equipment, look no further! Peter Corvallis productions is seeking and experienced Driver/Event Set Up person.
Delivery Drivers will drive, load and unload equipment as well as set-up event equipment in conjunction with Dispatch and Delivery Assistants. Position may be required to assist Customers with reservations, contracts, questions, register transactions and order adjustments if necessary
Essential Job Functions:
Behaviors/Skills:
Minimum Position Qualifications:
Position Title: Linen Assistant
Position Reports To: Linen Lead
Status: Non-Exempt, Benefits Eligible
Department: Linens
Pay Level: Hourly
Position Summary:
The Linen Assistant duties are to assist with day to day operations within the Linen Department. At times this position assists Peter Corvallis Staff with other various special projects throughout the week, as needed.
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Desired Previous Job Experience:
Peter Corvallis Productions is an Equal Opportunity Employer.
Position Title Props Warehouse Assistant
Status Full-time (Occasional weekend on-call duties)
Department Props
Pay Level TBD
Position Summary:
As Prop Warehouse Assistant you will help maintain the flow of orders through the warehouse and support the team with on-site installation of event props. A reliable team player with a positive attitude.
Essential Job Functions:
Position Title Front Office Coordinator
Status Non-Exempt, Benefits Eligible
Department Sales Office
Pay Level Based on experience
Position Summary:
This position involves assisting sales staff and offering customer assistance both over the phone, in-person and through email. This person will be responsible for managing the staff calendar, handling mail, office supply inventory, while developing and maintaining functional office procedures. The Office Coordinator needs to be a skilled communicator, and someone who thrives in our exciting and fast paced work environment.
Essential Job Functions:
-Greet and assist all clients and employees; phone, email, or in person
-Ensure office & showroom areas are kept tidy and presentable
-Assist sales staff by corresponding with clients, running office related errands
-Open and distribute mail
-Order supplies (office, projects and inventory)
-Stock supplies (business cards, paper, supply closet, bathrooms)
-Maintain filing systems (contracts, event folders, catalogs, receipts)
-Create, update, and file Purchase Orders
-Manage office calendar & schedule meetings
-Print & distribute reports (and other paperwork) for departments
-Create hotel/motel reservations for out of town jobs
-Attend weekly office meetings
-Attend industry events & meetings
Behaviors/Skills:
-Positive & coachable attitude
-High attention to detail
-Excellent customer service & communication skills
-Maintain a cooperative relationship with coworkers
-Maintain a professional personal appearance
-Ability to work under pressure & multi-task efficiently
Minimum Position Qualifications:
-High school diploma, GED, or equivalent
-Excellent attention to detail
-Ability to re-prioritize tasks as needed
-Ability to use math to solve problems
-Must be able to read & write in English
-Computer literate, preferably with both PC & Mac
-Knowledge of Microsoft Office and/or Google Docs
-Must pass company drug screen
-Minimum 2 years in the event and/or sales industry
Position Title Dish Room Personnel
Status Non-Exempt, Benefits Eligible
Department Warehouse – Dish/Linen
Pay Level Based on experience
Position Summary:
Dish Room Personnel are responsible for ensuring that all orders sent out are accurate and uphold the quality control standards of the company. There is a high degree of lifting, bending, and transporting objects of various weights and dimensions. Work will be indoors with general warehouse conditions.
Essential Job Functions:
-Prepare rental equipment to go out and place on a cart in the designated “Outgoing” area
-Responsible for checking in, inspecting, and sorting items upon return
-Log broken, damaged, and missing items accurately. Take photos of damages
-Responsible for cleaning (by hand or dishwasher, depending on item) items when they come back in. Follow specifications from the manufacturer and company policy
-Count, wrap, and put away clean inventory items
-Learn filing systems for paperwork and manuals
-Review services manuals as needed
-Assist with implementing preventative maintenance & organization schedules
-Observant of supply levels; let Equipment Preparation Supervisor know when items are low
-Participate in day-to-day operations and special projects.
-Report safety violations to Director of Operations
-Keep bathroom, desks, and other department areas tidy
-Communicate department improvement recommendations to management.
-Fill in for other positions, when necessary, for smooth operation of the business.
-Adhere to company policies, procedures, rules and regulations in written or verbal form.
-Comply with government safety requirements and other regulations and security in store.
Behaviors/Skills:
-Customer Centric
-Effective Communicator
-Problem Solving Capabilities
-Flexibility in a fast paced environment
Minimum Position Qualifications:
-High school diploma or General Education Degree (GED), or combination of relevant education and experience.
-Be able to lift approximately 70 lbs.
-Be able to use math to solve problems.
-Computer knowledge is preferred.
-Ability to pass a drug test.
-Ability to move with purpose and urgency
-Ability to work weekends on a regular basis, work any shift and work overtime as needed
-Accuracy/attention to detail
-Ability to organize/prioritize tasks/projects
-Must be able to speak English clearly and write legibly. The ability to speak other languages is a plus.
-Must have a full range of motion and dexterity.
-Must be able to provide, understand and complete instructions furnished in written, oral or scheduled form.
-Must be able to maintain a high degree of patience and offer constructive criticism when necessary.
Position Title Audio Visual Rentals and Services Project Manager
Status Non-Exempt, Benefits Eligible
Department Audio Visual Rentals and Services
Pay Level Based on experience
Position Summary:
This position is primarily focused on managing Audio-Visual event production on location as well as doing technical work in the office as directed. A high level of Audio Visual technical knowledge and the ability to troubleshoot and learn new things is necessary. Organization and follow through is key as you would both delegate work and oversee event setups. This work can be mentally and physically challenging as well as require long hours at certain times of the year.
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